Appropriate presentation

Appropriate presentation

Compare with other Characteristic

Characteristic Name: Appropriate presentation
Definition: The data presentation is aligned with its use
Dimension: Usability and Interpretability
Granularity: Information object
Characteristic Type: Usage
Implementation Form: Process-based approach

Verification Metric:

The number of tasks failed or under performed due to the lack of appropriate presentation of data
The number of complaints received due to the lack of appropriate presentation of data

Validation Metric:

To what extent required capabilities and skills have been implemented to improve the data usage of a task

BackgroundGuidelines

The original definitions given below formed the basis of the consolidated definition of the characteristic.

Definition: Source:
A measure of how information is presented to and collected from those who utilize it. Format and appearance support appropriate use of information. D. McGilvray, “Executing Data Quality Projects: Ten Steps to Quality Data and Trusted Information”, Morgan Kaufmann Publishers, 2008. More from this source
1) The Characteristic in which formatted data is presented consistently in a standardized or consistent way across different media, such as in computer screens, reports, or manually prepared reports.

2) The Characteristic of Information being presented in the right technology Media, such as online, hardcopy report, audio, or video.

3) The degree to which Information is presented in a way Intuitive and appropriate for the task at hand. The Presentation Quality of Information will vary by the individual purposes for which it is required. Some users require concise presentation, whereas others require a complete, detailed presentation, and yet others require graphic, color, or other highlighting techniques.

 ENGLISH, L. P. 2009. Information quality applied: Best practices for improving business information, processes and systems, Wiley Publishing. More from this source
1) Appropriateness is the dimension we use to categorize how well the format and presentation of the data match the user needs. In our example, there is a difference between a high-level monthly sales report that is supplied to senior management and the daily product manifests that are handed to the shipping department for product packaging.

2) Flexibility in presentation describes the ability of the system to adapt to changes in both the represented information and in user requirements for presentation of information. For example, a system that display different counties; currencies may need to have the screen presentation change to allow for more significant digits for prices to be displayed when there is a steep devaluation in one county’s currency.

3) In an environment that makes use of different kinds of systems and applications, a portable interface is important so that as applications are migrated from one platform to another, the presentation of data is familiar to the users. Also, when dealing with a system designed for international use, the user of international standards as well as universally recognized icons is a sign of system designed with presentation portability in mind.

LOSHIN, D. 2001. Enterprise knowledge management: The data quality approach, Morgan Kaufmann Pub. More from this source
1) Data is presented in an intelligible manner.

2) Data is presented in a manner appropriate for its use, with respect to format, precision, and units.

PRICE, R. J. & SHANKS, G. Empirical refinement of a semiotic information quality framework. System Sciences, 2005. HICSS'05. Proceedings of the 38th Annual Hawaii International Conference on, 2005. IEEE, 216a-216a. More from this source
Good format, like good views, are flexible so that changes in user need and recording medium can be accommodated. REDMAN, T. C. 1997. Data quality for the information age, Artech House, Inc. More from this source
Data are always presented in the same format and are compatible with the previous data. WANG, R. Y. & STRONG, D. M. 1996. Beyond accuracy: What data quality means to data consumers. Journal of management information systems, 5-33. More from this source

The implementation guidelines are guidelines to follow in regard to the characteristic. The scenarios are examples of the implementation

Guidelines: Scenario:
Ensure that Universally accepted standard formats are used to maintain the compatibility of information across organisations and across time (1) A patients diagnostic card generated in one hospital is compatible with another hospital.
Ensure that information can be aggregated or combined through the use of compatible formats (1) Product wise monthly sales report can be generated by combining the sales reports of three subsidiaries
Ensure that the data presentations are familiar to the users even if the application platform is changed. (1) A quotation created in one system is sent to another system through an EDI message and displayed in the same presentation format
Ensure the media of presentation is appropriate for the target group (1) A step by step written instruction list in a documents appropriate for a software engineer. (2) A video display is appropriate for a mechanic
Ensure that the presentation formats are flexible to accommodate changes easily (1) An invoice document may require additional space to mansion authorisation evidence

Leave a Reply

Be the First to Comment!